What is CMMS and how can it improve the bottom line of your business?

Asset intensive companies need to maintain and manage their equipment in order to ensure the highest levels of operational efficiency. To do this effectively an asset care strategy should be put in place, which will allow the necessary maintenance to be planned and implemented in a proactive way. Ignoring your asset care strategy will result in downtime, devalued equipment and a reduced return on capital investment leading to an adverse affect on the bottom line. Lubrication, inspection, cleaning, testing, maintenance and ongoing training are all part of the asset care process. Such tasks may seem daunting, but through computerisation and CMMS planned maintenance is made much easier bringing about greater efficiency and profitability to your organisation.

CMMS benefits

Shortly after the introduction of a CMMS program within your organisation you will begin to see the benefits. For example, the identification of repetitive faults and trends will become much easier. Such information can be used in an improvement program to help reduce further breakdowns thus maximising uptime. As the organisation’s culture begins to change from reactive to proactive you will begin to see a significant reduction in downtime. To improve equipment availability, performance and quality CMMS can
help provide a focused strategy as well as making the implementation process easier. Some of the many benefits that CMMS can provide include:

  • Improved planned maintenance
  • Control of remedial action through a work orders system
  • Safe and efficient plant and equipment
  • Better data on problems and action, parts used, downtimes and costs
  • Condition monitoring and inspections to spot adverse trends
  • Good control of technical stores
  • Compliance with statutory requirements
  • Compliance with industry standards, specifications and policies
Reduced operating costs

As well as improving efficiency, performance and quality a properly implemented CMMS program will reduce your maintenance costs providing further support for the bottom line. For example a maintenance
department’s labour cost will be lowered as the need for overtime that comes from unexpected breakdowns is reduced. By tracking parts more efficiently maintenance and other qualified personnel will spend less time looking for parts they can’t find. By finding the right part for the job quickly more time will be spent doing the work rather than wasting time on non-productive activities. Also, as each trade person’s time is entered into the CMMS system their resource can be monitored to ensure they are being used effectively and efficiently.

By minimizing breakdowns and unexpected repairs emergency expenditures are reduced, and the cost of purchased parts is lowered bringing about a reduction in inventory and the related storage costs. Also,
the need for outsourced contractors can be eliminated as the maintenance department has more time for preventative maintenance procedures rather than reactive maintenance.


A properly used and set up CMMS system is a powerful tool for enhancing an organisations efficiency and reliability. However, without a clear strategy and implementation plan in place CMMS could have an equally negative impact on your company. Like any good tool CMMS must be maintained and used properly in order to achieve its excellent potential.

If you would like more information on CMMS or you have a software package that has yet to be implemented then please call EPM Solutions, and we will be happy to discuss your requirements.