CMMS Implementation/ Population

CMMS – Key Facts
1. A Computerises Maintenance Management System

CMMS provides a company with a powerful tool for the identification of their assets, proactive planned maintenance of their equipment, improving efficiency reliability & ultimately safety in pursuit of compliance with DSEAR & ATEX.

2. Site surveys and asset registers

Before you begin CMMS implementation you will need to gather accurate asset information in order to complete the maintenance management system. Areas to be considered include: mechanical and electrical process equipment, civil and structural infrastructure, portable appliances and laboratory equipment.

3. P & I diagrams and reference drawings

Updates to P & I diagrams and reference drawings may need to be undertaken, and adding asset numbers to drawings as a cross-reference to the CMMS asset register should be considered.

4. System identification and tagging

Assets should have a physical tag attached to identify them when inspections or maintenance work is carried out. This tag number should cross-reference to your drawings and CMMS register.

5. Project management – structure development

Detailed discussions should take place on site with your engineering and operational staff to help develop the asset and maintenance management system structure.
Also, you should identify key assets for critical analysis and consequence of failure review.

6. Defect reporting system

You should develop a defect-reporting system for all of your assets that is integral to the CMMS. This involves developing and measuring defects and faults for operational plant and site services equipment including the analysis of fault codes and downtimes for all areas of your site.

7. Criticality analysis

You should identify critical equipment requiring routine or increased planned maintenance and inspection. You should then carry out the development of maintenance strategies based on the results of the critical analysis.

8. Develop coding structure and maintenance philosophy

A matrix of equipment and asset categories should be compiled for all maintainable equipment across your facilities. This matrix will form the basis for implementation of maintenance schedules in the planned maintenance system, and should remain as a controlled working document.

9. Coding structure

This involves the development of the asset and task coding structure carried out to complement the Maintenance Matrix. Codes should be standardised across your facility to include coding for assets, maintenance schedules, trades and personnel, maintenance service and category, site systems and registers.

10. Maintenance planning

Maintenance schedules should be compiled for each equipment type and job frequency in accordance with the categories developed during the maintenance philosophy and coding phase of the project.

11. Coding

Your CMMS coding should then be developed and standardised across your entire facility. This can be used as a master for other facilities if required.